Job Description

Job Description

Job Description

** JOB TITLE: ** Bookkeeper

** LOCATION: ** Our Lady of the Assumption Catholic Church - Harlingen

** FLSA: ** Non-Exempt (Full-time, 37 Hours)

** REPORTS TO: ** Pastor/Parish Administrator

** JOB SUMMARY: **

The Bookkeeper is responsible for providing financial reports, processing payroll, accounts payables, accounts receivables, deposits, and bank reconciliations. In accordance with established policies and procedures, they assist with the stewardship of the physical, financial and personnel resources of the parishes and schools. The bookkeeper is responsible for the management of resources and helps the Church fulfill its mission and purpose.

** ESSENTIAL DUTIES AND RESPONSIBILITIES **

•Ensures all parishes/schools are following diocesan policies and procedures and comply with all local, state, and federal regulations.

•Responsible for purchasing and overseeing plant operations.

•Assists pastors with new hire onboarding paperwork, new hire orientation, maintaining personnel files, employee background check forms, process I-9 employment eligibility verification forms, legal compliance, execution of personnel policies and procedures.

•Submit employee background check forms to diocese for processing and clearance.

•Assure employée complètes Safe Environnent Training.

•Maintains accurate financial records, posts receipts and expenditures to proper accounts and prepare financial reports for the pastor.

•Prepares consolidated internal and external financial statements (balance sheets, income statements, profit/loss statements) in accordance with GAAP by gathering and analyzing information from the general ledger.

•Accounts for all parish revenue including parish deposits, donations, fundraising, etc.

•Process accounts payables and accounts receivables.

•Process payroll and calculate payroll tax deposits.

•Process 403B payments, medical insurance payments, supplemental insurance payments.

•Reconciles account with bank statements.

•Ensures all tax reports (941s, w-2s, 1099s) are filed in a timely manner.

•Assists with month-end and year-end closings and reconciliation of balance sheet accounts.

•Complete Worker’s Compensation First Report of Injury and Employee Injury/Accident Report and maintain logs of Worker’s Compensation Injury Reports.

•Compiles, analyzes, and reports parish operational and financial data.

•Prepares financial budget and reports for pastors’ approval.

•Monitors budget to actual performance, keeping the Pastor and Council informed of the parish’s financial position.

•Works within the approved budgets, develops and implements cost saving measures, conserves organizational resources.

•Process online giving (credit card, ACH, etc.) records and deposits.

•Process and track parish campaign donations.

•Track mass stipends in Shelby systems.

•Liaison to Parish Finance Council.

•Assists the Parish Finance Council in the preparation of the parish budget. Attend Finance Council Meetings when requested to do so.

•Prepares annual contribution statements and financial reports for parishioners.

•Participates in regular staff meetings as directed by the pastor.

•Enter parishioner/new member information into parish accounting system.

•Post weekly contribution envelopes to general funds or donor designated fund accounts.

•Posts contribution deposits, donations, and other receipts in Shelby accounting system.

•Prepares contribution reports.

•Prepare documentation and support necessary for annual financial audit.

•Perform other duties assigned by the pastor.

** QUALIFICATION REQUIREMENTS **

•Fully initiated, Catholic who fully adheres to the teachings of the Catholic Church.

•Employment is contingent upon applicants satisfactorily passing criminal background and reference checks.

•Completion of Safe Environment Training-Protecting God’s Children is required upon hire.

•Must have a clean driving record, current valid Texas Driver’s License, reliable transportation, and valid vehicle insurance.

** EDUCATION/EXPERIENCE: **

•Associate’s Degree in Accounting with a minimum of five years’ accounting experience in accounts payable, accounts receivable, general ledger, payroll and financial reporting.

** KNOWLEDGE, SKILLS, AND ABILITIES: **

•Knowledge of General Accepted Accounting Principles (GAAP).

•Knowledge of federal, state, and financial regulations.

•Proficient in Accounting Software, Shelby Accounting Systems (preferred)

•Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

•Ability to analyze and interpret financial data and prepare financial reports.

•Reliable, honest, and trustworthy.

•Highly detail oriented, organized, self-motivated, work well independently be a team player.

•Ability to manage and maintain confidential information.

•Ability to establish and maintain effective working relationships.

•Excellent written and verbal skills.

•Strong analytical skills for critical thinking and problem solving.

•Strong organizational skills.

•Ability to work under pressure in a fast-paced environment.

•Ability to perform basic math functions, compute rates, ratios, and percentages.

•Ability to operate business office equipment, i.e. adding machine, copier.

** SALARY: ** $18.00 per hour

** PHYSICAL DEMANDS: **

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, employees must be able to talk, hear, and see. They must have the ability to observe details at close range and be able to communicate and exchange accurate information so others will understand. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus. The employee is regularly required to stand, sit, walk, use hands/fingers to handle or feel. Employees must be able to remain in a stationary position 50% of the time. Occasionally they will need to move around in the office and position themselves to access or maintain files in filing cabinets, or to operate office machinery, etc. They will constantly be operating a computer, calculators, copiers, printers, or scanners, etc. Employees must be able to climb. Occasionally they may climb stairs, step ladders, ascend/descend a step ladder. Employees must be able to stoop, kneel, or crouch to position self to maintain files from filing cabinets, etc. Employees must be able to carry, lift and/or move up to 10 pounds and occasionally carry, lift, and/or move up to 25 pounds.

** WORKING CONDITIONS: **

The working conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This is a 37-hour per week position. Some late afternoon, evening or weekend work may be necessary. Work is primarily performed in a parish office setting with frequent use of a computer, telephone, calculator, copier, printer, scanner, and other standard office equipment. The position requires regular interaction with the Pastor, parish staff, diocesan personnel, parishioners, vendors, and members of the Parish Finance Council. The employee may be required to handle confidential financial, personnel, and parishioner information and must maintain professionalism, accuracy, and discretion at all times. Work may involve deadlines related to payroll, deposits, accounts payable, financial reporting, audits, and month-end or year-end closing processes.

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